What to Bring to a Notary Appointment in Florida (And What Causes Delays)

Not sure what to bring to a notary appointment? Here’s what you’ll need in Florida and the most common reasons notarizations get delayed.

Most notarization delays are avoidable. They don’t usually happen because the process is complicated. They happen because one small piece is missing.

Knowing what to bring to a notary appointment ahead of time helps everything move more smoothly and keeps the appointment calm and efficient.

Here are the most important things to have ready.

1. A Valid, Acceptable Photo ID

Every notarization requires identity verification. This step is not optional and cannot be skipped. If the ID presented doesn’t meet Florida requirements, the notarization can’t proceed at that time. This isn’t a personal decision by the notary. It’s a legal requirement designed to protect everyone involved. Checking ID validity ahead of time is one of the simplest ways to avoid delays.

2. An Unsigned Document

In most cases, documents must be signed in the notary’s presence. If a document is already signed before the appointment, the notarization cannot move forward and will need to be rescheduled. If you’re unsure whether a document should be signed in advance, it’s best to leave it unsigned and ask during the appointment.

3. All Required Signers Present

Anyone whose signature needs to be notarized must be present for the appointment, either in person or through an approved remote online notarization platform when eligible. If even one required signer is missing, the notarization can’t be completed.

4. Witnesses (If Required)

Some documents require witnesses in addition to notarization. Not all documents do, and requirements can vary. If witnesses are needed, they must be present at the time of signing and meet applicable requirements. Arranging witnesses ahead of time helps prevent last-minute delays.

Common Reasons Appointments Get Delayed

Most delays happen because:

• ID is missing or not acceptable

• Documents were signed before the appointment

• A required signer is not present

• Witnesses were not arranged in advance

Preparing these items ahead of time usually keeps the appointment quick and straightforward.

When everything is prepared ahead of time, notarization is usually quick and calm. A little preparation goes a long way in keeping the process smooth.